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Executive Administrative Assistant, Global Medical Affairs Oncology in Bernards, NJ at DSI

Date Posted: 2/14/2019

Job Snapshot

Job Description

Join a Legacy of Innovation 110 Years and Counting!

With over 100 years of scientific expertise and a presence in more than 20 countries, Daiichi Sankyo and its 15,000 employees around the world draw upon a rich legacy of innovation and a robust pipeline of promising new medicines to help people. In addition to a strong portfolio of medicines for hypertension and thrombotic disorders, under the Group’s 2025 Vision to become a “Global Pharma Innovator with a Competitive Advantage in Oncology,” Daiichi Sankyo research and development is primarily focused on bringing forth novel therapies in oncology, including immuno-oncology, with additional focus on new horizon areas, such as pain management, neurodegenerative diseases, heart and kidney diseases, and other rare diseases.

Job Summary:

The Executive Assistant is responsible for advanced support at the global/complex organizational level, directly reports to the Head of GMA Oncology as well as assigned members of the leadership team. This position performs support tasks with an applied knowledge of the complexity of the organization. The Executive Assistant commonly handles ambiguous work with no direct guidance. The Executive Assistant can make sound decisions using past experience and guidance provided; can solve problems encountered while carrying out work. Additionally, this position is responsible for upholding a strong commitment to confidentiality and frequently handles sensitive documents that may impact multiple organizational units. The Executive Assistant has expert skills in and can train others in technology systems, which includes word processing, data management, and business emailing software as well as database and research tools.

Responsibilities:
  • Serves as the go-to person for the function, and as a role model/lead for the Administrative Support organizational unit.
  • For the head of GMA Oncology, ensure preparation for all key meetings when pre-reads are uploaded in advance (put reminders in the calendar and proactively help the GMA head to prepare).
  • For the head of GMA Oncology and the assigned members of the leadership team, manages calendars, including complex meeting and travel coordination as well as schedules and confirms internal and external appointments for individuals; process T&E expenses ; prioritizes competing demands and requests.
  • Interfaces with vendors re: invoicing, reconciliation, and performs advanced level of stakeholder management; majority of contact is within and across organizational units and across a global/complex organizational matrix.
  • Initiates and manages projects or process improvements with minimal supervision, for example, creates and manages contracts for function and/or process.
  • Prepare interview schedules and logistics for GMA Oncology open positions.
Qualifications
Successful candidates will be able to meet the qualifications below with or without a reasonable accommodation.

Education/Experience:
  • Qualified candidates must have a High school diploma or equivalent required, Associate degree preferred; or equivalent work experience.
  • Typically requires 7 – 10 years of prior experience
  • Knows how to work and interact in a diverse and complex environment with different stakeholders (Global, regions, Japan, Cancer Enterprise, Marketing, Market Access, R&D; as well as externals like Medical Experts, patient advocates, vendors)
  • Ability to communicate effectively with all levels of the organization
  • Strong sense of prioritization
  • Able to make proposals
  • Able to navigate in a constantly changing and dynamic environment


Daiichi Sankyo, Inc. is an equal opportunity/affirmative action employer. Qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.