Executive Assistant, Global Business Development in Basking Ridge, New Jersey at DSI

Date Posted: 1/30/2020

Job Snapshot

Job Description

Join a Legacy of Innovation 110 Years and Counting!

With over 100 years of scientific expertise and a presence in more than 20 countries, Daiichi Sankyo and its 15,000 employees around the world draw upon a rich legacy of innovation and a robust pipeline of promising new medicines to help people. In addition to a strong portfolio of medicines for hypertension and thrombotic disorders, under the Group’s 2025 Vision to become a “Global Pharma Innovator with a Competitive Advantage in Oncology,” Daiichi Sankyo research and development is primarily focused on bringing forth novel therapies in oncology, including immuno-oncology, with additional focus on new horizon areas, such as pain management, neurodegenerative diseases, heart and kidney diseases, and other rare diseases.

Job Summary
The incumbent is responsible for advanced support at the global/complex organizational level, directly reports to a functional executive. The incumbent performs support tasks with an applied knowledge of the complexity of the organization and commonly handles ambiguous work with no direct guidance. The incumbent makes independent decisions using past experience and independently solves problems encountered while carrying out work. The incumbent is responsible for upholding a strong commitment to confidentiality and frequently handles sensitive documents that may impact multiple organizational units. The incumbent has expert skills in and can train others in technology systems as well as database and research tools. Additionally, the incumbent is accountable for some project management and operational planning as well as for using analysis to assess budgets.

Responsibilities:

Responsible for core administrative support for the assigned members of Global Business Development:
  • Serves as the go-to person for the function, and as a role model/lead for the Administrative Support organizational unit
  • Creates and proofs packets of information; develops documents and materials for meetings and a wide array of audiences
  • Edits and produces advanced internal and external communications; acts on behalf of an executive for certain decisions or activities (e.g., e-mails)
  • Independently manages calendars, including complex meeting and travel coordination as well as schedules and confirms internal and external appointments for individuals; prioritizes competing demands and requests
  • Interfaces with vendors re: invoicing, reconciliation, and performs advanced level of stakeholder management; majority of contact is within and across organizational units and across a global/complex organizational matrix
  • Initiates and manages projects (includes budgets) or process improvements with minimal supervision, for example, creates and manages contracts for function and/or process Handles catering, room setup, meeting support for Global Business Development members as needed (larger scale or more formal meetings)
• Maintains functional databases to ensure accuracy and information is updated in a timely manner
Project Management:
• Project manages initiatives assigned by the functional executive as part of the annual book of work
• Aggregates individual project plans assigned into the broader project schedule
• Organize projects into a narrative that readily translates into contributions to achieving functional goals and DSI mission / business objectives; ensures assigned projects are tracking successfully against annual objectives
Operational Planning:
• Seeks opportunities to increase efficiency / process improvements; gains support and then implements
Education / Experience:
• Typically requires 7 – 10 years of prior experience
• High school diploma or equivalent required, Associate degree preferred; or equivalent work experience
• Strong proficiency in the Japanese language is required (speaking, reading and writing)

Daiichi Sankyo, Inc. is an equal opportunity/affirmative action employer. Qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.