Manager, Payroll in Bernards, NJ at DSI

Date Posted: 3/12/2018

Job Snapshot

  • Employee Type:
  • Location:
    Bernards, NJ
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Join a Legacy of Innovation 110 Years and Counting!

With over 100 years of scientific expertise and a presence in more than 20 countries, Daiichi Sankyo and its 15,000 employees around the world draw upon a rich legacy of innovation and a robust pipeline of promising new medicines to help people. In addition to a strong portfolio of medicines for hypertension and thrombotic disorders, under the Group’s 2025 Vision to become a “Global Pharma Innovator with a Competitive Advantage in Oncology,” Daiichi Sankyo research and development is primarily focused on bringing forth novel therapies in oncology, including immuno-oncology, with additional focus on new horizon areas, such as pain management, neurodegenerative diseases, heart and kidney diseases, and other rare diseases.

Job Summary
This role manages the payroll operations and is responsible for maintaining the related payroll and time and attendance systems. The position manages the activities of payroll staff members and is accountable for managing the interactions with key internal and external stakeholders and client relationship with the outsource payroll vendor – ADP.

This role will be the payroll SME responsible for managing all aspects of the payroll function. Specific activities include the preparation of timely and accurate processing of regular and off-cycle payrolls, YE processing, maintains payroll and time and attendance systems, employee record data, tax compliance, various audit support activities, payroll and time reporting, departmental procedures and providing customer service.

Oversees and manages staff to accurately and timely process all payroll runs. Reviews and verifies the pay, payroll taxes, and deductions for each payroll. Manages the payment processing for each payroll. Establishes timetables\\calendars for the payroll activities and directs and monitors staff members of their actions during the payroll cycles. Ensures the data files transmitted by the various upstream systems (SAP HR, T Rowe, BusinessSolver) are correctly processed. Responsible for processing the GL payroll interface for Accounting. Prepares and distributes reports. Initiates investigations and performs corrective adjustments as required.

Manages all payroll processes and controls which include:
  • Provides audit support for internal and external auditors. Ensures State and federal agencies inquiries and other reporting requirements are met.
  • Manages the YE Payroll Calendar with Payroll and HR. Ensures all activities are performed according to the plan that results in the issuance of accurate and timely W2 information to all employees and tax authorities.
  • Maintains and updates all processes and procedures for the Payroll department, including ongoing reconciliation and auditing. Ensures that all internal controls and documented procedures are created and followed. Benchmark process by developing and maintaining payroll measurements and scorecards. Performs transaction error analysis and initiates best practices and process improvement activities were warranted.
  • Responsible for managing relationships with vendors and ensuring that they are performing in accordance with the contract. Functions as the primary contact for interactions with ADP. Follows up directly with ADP partner to resolve any issues and escalates to executive management if required. Responsible for reviewing and approving invoices according to the terms of the contact.
  • Oversees and direct staff to appropriately handle employee and other inquiries for the department. Manages the help desk support tool to ensure inquiries are timely and successfully resolved. Manages context on the Payroll intranet site. Provides orientation payroll training for new hires.
  • Oversees all record keeping activities for the department. Administers information confidentiality principles by enforcing restricted access to the payroll area and files, directs staff to shred confidential information according to the record retention policies, limits authorizations to the payroll and time attendance systems.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks. Regularly disseminates this knowledge to payroll team.
  • Oversees wage garnishment requirements by completing forms; adjusting payroll records, documenting and transmitting withholdings; negotiating with collection agencies to convert garnishments to wage assignments.

Oversees and directs staff to maintain and support the Payroll and Time and Attendance systems. Ensures the systems are appropriately configured and maintained. Manages the employee data processes. Ensures the HR master data transmitted to the Payroll and eTime systems are processed correctly and other employee data elements are properly maintained.

Works closely with IT, HR and Payroll professionals to implement new enhancements and modifications as required. Remain current on system developments within the industry and provide direction to company management for improvement.

Key payroll contact for the 401k and Exec Savings Plan administrator - T. Rowe. Ensure all file transfers are processed correctly and acts as the conduct point to address inaccuracies and performs corrective actions. Closely monitors benefit plans to ensure amounts are correct. Directs quarterly audits to confirm all the T Rowe data reconciles with the payroll system. Responsible for providing key support for the annual 401K (5500) audit and ensure all timelines are met.

Responsible to effectively coach, manage, and provide ongoing feedback to direct reports through formal and informal discussions. Leads an employee development planning with each direct report. Sustains the payroll staff by recruiting, selecting, orienting, and training employees.

Successful candidates will be able to meet the qualifications below with or without a reasonable accommodation.

High school diploma or equivalent required. A Bachelor’s degree from an accredited college is preferred or a minimum of 10 years of progressive payroll experience and 5 years of supervisory experience. Certified Payroll Professional preferred.

7 years of progressive payroll experience. Must have ADP Payforce\\Vantage and eTime expertise.

Thorough working knowledge of payroll principles, methods, processes and governing laws.

Possesses a solid understanding of federal and state payroll tax laws and regulations which includes FMLA, ADA, LOA, overtime laws, 401k, Worker’s Comp.

Must have experience with Microsoft Office Outlook & Excel, ADP Reporting.

Ability to maintain and protect highly sensitive information confidentially.

Daiichi Sankyo, Inc. is an equal opportunity/affirmative action employer. Qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.


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