Senior Administrative Assistant, Sales in Bernards, NJ at DSI

Date Posted: 10/8/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Bernards, NJ
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    10/8/2018
  • Job ID:
    9368BR

Job Description

Join a Legacy of Innovation 110 Years and Counting!

With over 100 years of scientific expertise and a presence in more than 20 countries, Daiichi Sankyo and its 15,000 employees around the world draw upon a rich legacy of innovation and a robust pipeline of promising new medicines to help people. In addition to a strong portfolio of medicines for hypertension and thrombotic disorders, under the Group’s 2025 Vision to become a “Global Pharma Innovator with a Competitive Advantage in Oncology,” Daiichi Sankyo research and development is primarily focused on bringing forth novel therapies in oncology, including immuno-oncology, with additional focus on new horizon areas, such as pain management, neurodegenerative diseases, heart and kidney diseases, and other rare diseases.

Job Summary:

The Administrative Assistant, Area Sales works a 40 hour work week performing various clerical, administrative support and general office duties for individuals and/or departments, involving computer processing of information and data using the MS office suite, creation of record keeping system and file maintenance, mail distribution, telephone reception and meeting and travel arrangements. Responds to or routes requests for information both within and outside the department. Compiles and reports information in prescribed formats. May process expense reports and invoices to accounts payable. Coordinates calendars and facilitates meeting scheduling for the department. Collaborates with reception staff on arrivals of visitors and vendors, and proper call processing for the department. Recommends changes in processes to improve efficiency.

Responsibilities:
  • Composes and processes letters, memoranda, faxes, e-mails and reports following prescribed formats - using Microsoft Word and may use other Microsoft Office suite applications. Reviews drafts of finished documents for appropriate grammatical usage. Assists staff in designing/editing spreadsheets or presentations and printing/distributing reports or communications.
  • Codes and processes invoices for payment. Prepares monthly expense reports for supported manager(s). Reviews/audits expense reports and communicates any required changes to the manager(s). Assists manager(s) in tracking budget through Intranet-based tracking system.
  • Uses discretion and discernment answering telephone calls to manager(s) in a courteous and professional business manner. First line contact to internal and external customers and managers’ staff, answering questions related to general office operations and established policies and procedures, and makes proper referrals. Follows up to resolve open questions or issues.
  • Maintains managers’ business calendar – as instructed. Maintains additional department calendars – as needed (i.e. Mgrs traveling, DM vacation calendar and conference room calendar).
  • Organizes and plans department meetings, conferences and events. Secures suitable meeting space, audio/visual equipment, supplies, meals, etc. Coordinates purchases with vendors and may negotiate prices. Schedules and arranges managers’ meetings. Arranges video or teleconference calls. May be required to attend meetings, record minutes and follow up.
  • Manages domestic and on occasion complex international travel, car service and hotel arrangements for manager(s). May be responsible for verifying and reconciling in preparation for submission. May maintain file of expenses and related documents.
  • Understands and is adept at compiling and creating various reports on information relevant to supervisor's assignment (i.e. SCS Website, Daiichi Sankyo Intranet site, Datamart (Business Objects) and the Synygy webportal.)
  • May perform other related functional or departmental specific support tasks as required.

Qualifications
Successful candidates will be able to meet the qualifications below with or without a reasonable accommodation.

Education/Experience:
  • Minimum high school degree or equivalent; H.S. Degree with 3+ years of related experience OR AA Degree or BA Degree with 1-3 years of related experience
  • Good organizational skills
  • Effective time management skills
  • Excellent customer service skills
  • Detail oriented work style
  • Good understanding of technical and business vocabulary
  • Good oral and written communication skills
  • Able to manage multiple tasks
  • Ability to handle confidential matters
  • Ability to interact with staff and external clients, vendors and industry professionals
  • Uses various PC software packages such as spreadsheets, word processing, graphics, etc. to produce high quality reports, presentations, or other documents
  • Works with relevant software and is able to navigate Internet and Intranet, and use technology equipment appropriately, remaining current with upgrades. Proficient use of internal business applications
  • Proficient in “introductory” and knowledge of “intermediate” functions of MS Word, Excel and PowerPoint, and other relevant software


Ability to travel up to 5%

Daiichi Sankyo, Inc. is an equal opportunity/affirmative action employer. Qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.